Lubbock Country Club Banquet Policies
A minimum guarantee of attendance must be received no later than 1 week prior to the event (Friday noon for a Tuesday event.) This number will be considered a guarantee, and not subject to reduction. A physical count will be taken at the time of the event and any covers above the guarantee will be charged to the party. Lubbock Country Club cannot be responsible for service to more than 5% above the guarantee. Please be as accurate as possible when turning in your guarantee - rolling tables out and setting them at the last minute makes us all look bad and will disrupt your service.
Pricing will be quoted on a “++” based method, which means a 20% service charge and the State sales tax must be added to arrive at the inclusive price. Prices quoted upon booking a function are guaranteed for 30 days only. Prices quoted more than six months in advance are subject to change with market conditions.
Banquet charges may be processed through a special billing account and mailed to your address.* All hosts must make a deposit to guarantee a reservation. The deposit is no less than the room charge and no more than 50% of the total estimated cost of the function. If additional clean up or repairs are needed after a function, a fee could be charged. Deposits are not negotiable for Saturday nights, Christmas parties and wedding receptions. Except for some smaller member functions, full payment for all events is required a minimum of 72 hours in advance of the function. If your event has a bar that is based on consumption, a reasonable estimate will be billed in advance and the balance will be billed (or refunded) after the event.
Deposit Refund Policy:
Cancellation within six months of an event results in zero refund
Cancellation between six and nine months before an event results in 50% refund
Cancelling a party nine months or more from the event results in 100% refund
* Members of LCC may put charges on their club account or be billed through a separate account.
Menu selections are required a minimum of 14 days prior to the function. For functions over 100, or any function requiring specialty items, the menu is required 21 days in advance.
FOOD SOURCE POLICY
Our policy prohibits the use of outside wild game or any other food products not purchased from our approved USDA vendor sources. All food of any kind must be purchased from Lubbock Country Club with the exception of birthday cakes and wedding cakes. A mandatory serving fee will be charged for these specialty cakes.
BEVERAGE SOURCE POLICY
It is against our liquor license to allow any liquor, beer or wine to be brought onto the premises which has not been purchased by the Club from a TABC approved source. If guests are found with outside alcohol, the product will be confiscated immediately and a concession fee will be charged. Authorities will be called if guests are uncooperative toward any club policy.
FOOD SET-UP AND REMOVAL
At Lubbock Country Club, it is our policy to display our food in an elegant fashion, which includes food displays not purchased by the host. Because the preparation of large volumes of food must begin well before an event and the food remains on buffets for extended periods of time, no food is allowed to be taken off premise as traditional “to go” food. This policy has been initiated due to the Health Department’s concerns of food borne illness. As always, wedding, anniversary, and birthday cakes are exempt.
Entertainment is something we recommend to all party planners. It is remarkable how an elegantly placed piano can enhance a gathering. The catering department can arrange these services for you, or you are welcome to make your own arrangements.
LOST OR DAMAGED POSSESIONS
Any equipment, decorations, or personal possessions left at the club is not the responsibility of the club. Hosts are discouraged from leaving anything at the club before or after an event. Often the rooms must be cleared, cleaned and reset for the next meal period. If articles must be left, it is at the risk of the owner. The club tries to secure lost items, but we are not responsible for these items. The club is not responsible for damage that occurs to equipment, decorations, or personal possessions during an event.
specialized or custom menu recommendations:
1) While Lubbock Country Club prides itself on being able to customize menus, we recommend the menus in this package because they have proven to be successful in large banquet applications. We cannot guarantee menus we have never served with this same confidence.
2) Because preparation of a recipe for a large number of people is very complex and often difficult, the General Manager of the Club must approve all special requested recipes.
NON-MEMBER FUNCTIONS, SPONSORED FUNCTIONS AND MEMBER FUNCTIONS
I. A GUEST PRIVATE FUNCTION is a function held at the club in which the paying host is not a member of LCC, nor is a member of LCC sponsoring the function.
a. Guest functions must pay all charges a minimum of 48 hours before the event. A reasonable estimate of beverage charges must be paid as well.
b. Guest functions must pay room fees and/or a deposit and provide a valid credit card to guarantee an event.
c. Guest functions may require approval by the G.M.
II. A SPONSORED FUNCTION is any function held at the club that is initiated and referred by a member of Lubbock Country Club who assumes financial responsibility for the event.
a. Sponsored functions have half priced room fees unless they do not meet the Food & Beverage Minimum for the room.
b. Sponsored functions do not have to be billed through a member’s account - we are glad to bill a non-member host direct there is a 5% charge for credit card fees, no charge for cash or check payment..
c. In all other respects, a sponsored functions is handled the same as a Guest Function
III. LUBBOCK COUNTRY CLUB MEMBER FUNCTION is any function held at the club in which the paying host of the party is a member of Lubbock Country Club. Member functions are exempt from most room fees.
a. Member functions are exempt from room fees if they meet the Food & Beverage Minimum for the room.
b. Member functions are not required to pay up-front.
c. Member functions are not required to make deposits to guarantee a date except Christmas parties, weddings, and some other large functions especially Saturday events.
d. Member functions may be billed through personal member accounts or billed directly.
A function sponsored through a reciprocal club must adhere to the following guidelines:
A letter from the reciprocal club stating the sponsoring member is currently in good standing.
The reciprocal club must guarantee payment of all charges incurred.
A 5% reciprocal fee will be charged.
Á LA CARTE FUNCTIONS
To provide the highest quality of food and service, the club strongly recommends preplanned menus. However, we recognize that sometimes this is not possible. Functions that are “á la carte”, or that require guests to make menu selections at the beginning the event, will be assessed a $3.00 per person ala carte fee. Unfortunately, Á la carte functions will also experience slower service than prearranged menus. The catering department will customize a menu with choices for parties that prefer á la carte service or that cannot provide a prearranged menu. Parties of more than 25 guests are not allowed á la carte service because the service becomes too slow and difficult.
DAILY LUNCH BUFFET
Private parties with no more than 30 guests may use the Club’s daily Lunch Buffet downstairs. They will be charged $19.50++. This price includes all the selections on the buffet including dessert, fresh brewed tea and coffee. Such parties will be required to go through the buffet at a specific time to minimize crowding at the buffet. This benefits your party as well as the diners in the Grill.
The following are our Room Fees for Lunch:
Sun. – Thurs. Friday Saturday
North/South Ballroom $250 $100 $150
Lounge $250 $100 $150
Dining Room $400 $150 $200
Center Ballroom $400 $150 $200
Grand Ballroom $600 $250 $500
The following are our Room Fees for Dinner:
Sun. – Thurs. Friday Saturday
North/South Ballroom $100 $100 $200
Lounge $100 $100 $100
Dining Room $150 $200 $400
Center Ballroom $150 $250 $500
Grand Ballroom $250 $500 $1,000
DECORATIONS AND FLOWERS
Flowers, decorations, and favors may be arranged through the Banquet/Special Events Coordinator. Feel free to arrange for, or decorate your own event, with any reputable outside vendor. We only ask that you adhere to these decorating policies:
*Moving the front lobby furniture requires a $250 fee.
*Mirrors & votive candles for table arrangements……$5.00 each
*No nails or tape can be used on the walls, ceilings or floors
*Decorations must be removed at the end of the function (other arrangements must be approved)
*The club member sponsoring the function is liable for all damages incurred.
FOOD & BEVERAGE MINIMUMS
LCC Member Functions with minimal food and beverage will be assessed the F&B MINIMUM FEE, which will be no less than $5 per person and no more than $10 per person. This Fee may be increased if the room is held for an extended period of time or requires special setup and/or cleaning.
All private rooms have Food & Beverage Minimums. The following are our Food & Beverage Minimums, which would be inclusive of tax and service charge:
Lunch Food & Beverage Minimums:
Sun. – Thurs. Friday Saturday
North or South Ballroom $250 $250 $350
Lounge $250 $250 $350
Dining Room $400 $400 $800
Center Ballroom $500 $500 $1,000
Grand Ballroom $1,500 $2,000 $3,000
Dinner Food and Beverage Minimums:
Sun. – Thurs. Friday Saturday
North or South Ballroom $350 $450 $500
Lounge $350 $450 $500
Dining Room $500 $1,000 $2,000
Center Ballroom $600 $1,500 $3,000
Grand Ballroom $2,000 $3,000 $6,000
A deposit is charged for most functions. This amount must be paid in advance to confirm your event at the club. If no deposit is received, your function is not confirmed. The amount of the deposit is as follows:
Sun. – Thurs. Friday Saturday
North or South Ballroom $250 $250 $500
Lounge $250 $250 $500
Dining Room $500 $750 $1000
Center Ballroom $500 $750 $1,000
Grand Ballroom $1,000 $2,000 $3,000
Lubbock Country Club often accommodates several parties simultaneously and is committed to serving all parties to the best of our ability with rooms that are appropriate to the size of your event. We also know that the ambiance of certain rooms is important to most hosts. Since the number of guests attending an event often changes, we must reserve the right to change the room and location of a party, but will only do so when circumstances absolutely require it. If a change of room is necessary, the host will be contacted as soon as possible. In the event the club is not able to accommodate a party in a satisfactory fashion, all deposits will be returned to the host.
Grand Ballroom (note: the entire upstairs may be reserved for parties over 400)
Seated Dinner with Small Stage 400 people
Seated Dinner with Dance Floor & Stage 350 people
Hors d’oeuvres/Reception 500 people
Ballroom North or Ballroom South
Seated Dinner with Dance Floor 50 people
Seated Dinner 80 people
Hors d’oeuvres/Reception 120 people
South Dining Room
Seated Dinner 150 people
Hors d’oeuvres/Reception 250 people
Lounge (may be combined with Dining Room for an extra fee)
Seated Dinner 36 people
Hors d’oeuvres/Reception 50 people
Lubbock Country Club has an inventory of standard audio-visual equipment and also works with third party vendors for more customized needs. Regardless, our catering department is glad to make whatever arrangements you need.
Easels or Easel & Pad…………………………………………… $25
Stand alone podium or tabletop podium………………………… $25
Regular Microphone…………………………………………… $25
Cordless Microphones…………………………………………… $50
Lapel Microphone……………………………………………… $75
Large flat screen TV (digital high definition TV/monitor)……… $75
Laptop Computer………………………………………………… $50
Portable High Fidelity PA system………………………………. $100
Dance Floor ………………………………………………………$250
The banquet department is glad to arrange for other specialty equipment that your event may require. These costs are subject to a 20% service charge.